How is commercial facility maintenance priced?

Commercial facility maintenance is typically priced using one of three models: per square foot (annual or monthly), fixed monthly retainer, or time-and-materials for one-off repairs. Industry benchmarks range from $1.60 to $2.80 per square foot annually for bundled maintenance and $0.05 to $0.25 per square foot per cleaning visit.

Why don't facility management companies publish flat rates?

Pricing depends heavily on building size, number of systems, service frequency, industry (medical, office, food service), and scope. Most commercial FM companies quote custom contracts after a walk-through because menu pricing can't account for those variables accurately.

What's a typical monthly cost for a 25,000 sq ft office?

A 25,000 sq ft office running a bundled maintenance contract at industry benchmark rates would typically cost around $2,000 to $3,000 per month, depending on service scope and frequency.

Commercial Facility Management Pricing in Georgia | Your Handy Man Facility Services

Why most FM companies won't show you pricing

Walk into ten commercial facility management websites and you'll find zero published rates. It's not a conspiracy — it's a real limitation. Commercial maintenance pricing depends on at least five variables that only show up after a site walk-through:

Square footage — the biggest driver
Systems in play — number of HVAC units, elevators, water heaters, etc.
Service frequency — quarterly, monthly, weekly
Industry — medical, food service, and industrial carry more compliance overhead
Scope — cleaning only, handyman only, or full-stack FM

So nobody publishes a rate sheet. Instead, the industry runs on pricing benchmarks — ranges most competitive vendors fall inside. We'll show you ours.

The three pricing models we use

1 · Per square foot

$1.60 – $2.80 / sq ft / year

The industry standard for bundled facility maintenance. Annual price is tied to the building size, converted to a monthly retainer for budgeting. Predictable and easy to benchmark across buildings.

Best for: Property managers, multi-building portfolios, long-term contracts.

2 · Monthly retainer

$0.10 – $0.18 / sq ft / month

A fixed monthly fee that covers scheduled preventive maintenance, defined scope, and priority dispatch. Overage and emergency work is billed separately at preferred rates.

Best for: Single-location operators who want predictable monthly facility cost.

3 · Time & materials

Labor + materials + trip

For one-off repairs, punch-list work, and overflow jobs without a contract. Rates are quoted up front and benchmarked to commercial-market standards. No minimum commitment.

Best for: Smaller properties, emergencies, or testing us before moving to a retainer.

Industry benchmark ranges

These are the ranges we see quoted across the US commercial facility market — including larger players like CBRE, JLL, and regional FM companies. We use them as our starting point.

Service	Typical range	Billing basis
Bundled facility maintenance (annual)	$1.60 – $2.80 / sq ft / yr	Per square foot
Commercial cleaning	$0.05 – $0.25 / sq ft / visit	Per square foot, per visit
HVAC maintenance programs	$0.12 – $0.65 / sq ft / yr	Per square foot
Full facility retainer	$0.10 – $0.18 / sq ft / month	Monthly, fixed
HVAC service contract (per unit)	$150 – $500 / unit / yr	Per unit, annual
Commercial maintenance labor	$40 – $80 / hour	Hourly (T&M)
Cleaning labor	$25 – $75 / hour	Hourly (T&M)
Property / facility management fee	8% – 15% of operating costs	Percentage

Benchmarks drawn from US commercial market data. Your quote depends on building specifics — we provide an exact price after a walk-through.

Worked examples

To make the benchmarks concrete, here's what typical buildings look like at mid-range industry pricing:

Example 1

Class B office — 25,000 sq ft

Bundled maintenance contract, monthly visits, one HVAC system per 2,500 sq ft, standard business hours.

25,000 sq ft × $1.80 / sq ft / yr
÷ 12 months

≈ $3,750 / month

Range: $3,300 – $5,800 / month depending on scope.

Example 2

Restaurant — 4,500 sq ft

Monthly retainer covering scheduled checks, walk-in diagnostics, lighting, and plumbing, plus priority after-hours dispatch.

4,500 sq ft × $0.15 / sq ft / month

≈ $675 / month

Range: $450 – $810 / month + T&M for repairs.

Example 3

Multi-tenant property — 100,000 sq ft

Full-stack facility contract across common areas and tenant response, bundled with HVAC program and consolidated monthly invoicing.

100,000 sq ft × $0.125 / sq ft / month

≈ $12,500 / month

Range: $10,000 – $18,000 / month at portfolio pricing.

Example 4

Medical office — 8,000 sq ft

Twice-monthly preventive maintenance with HIPAA-aware conduct, HVAC on a dedicated plan, priority emergency response.

8,000 sq ft × $2.40 / sq ft / yr
÷ 12 months

≈ $1,600 / month

Range: $1,300 – $2,100 / month incl. HVAC.

Example 5

Retail — 50,000 sq ft annual budget

Bundled annual maintenance budget for a mid-size retail space, covering preventive, reactive, and light capex through the year.

50,000 sq ft × $2.20 / sq ft / yr

≈ $110,000 / year

Range: $80,000 – $140,000 / year total.

Example 6

One-off repair visit

Punch-list handyman visit for a single office suite — no contract, billed time-and-materials with a 2-hour minimum.

2 hrs labor + trip + materials

≈ $200 – $450

Typical: quoted up front before work begins.

Examples use mid-range industry benchmarks. Your quote will reflect your building's specifics — we don't mark these up arbitrarily, and we show you the math.

What affects your specific price

Age and condition of systems — older HVAC units take more labor.
Tenant mix — medical and food service add compliance time.
Access constraints — after-hours-only work carries a premium.
Geography — rural Georgia vs. metro Atlanta affects windshield time.
Portfolio size — we offer portfolio discounts on multi-building contracts.
Contract length — 1-year vs. 3-year contracts price differently.

How we quote

Walk-through. We visit your property, document systems, and understand your operation.
Benchmarked proposal. We share our price alongside the industry benchmark so you can see where we fall.
Scope negotiation. We adjust scope, frequency, or term length to land on a number that fits your budget.
Signed contract. Typical terms are 1 to 3 years with annual CPI adjustments and 60-day termination.

Get a real number for your building

We'll do the walk-through, apply the benchmarks, and send a proposal in 48 hours — no pressure.

Request a Walk-Through

Commercial Facility Maintenance Pricing, Explained